My Access

All Britive profiles created for an application can be checked-out when a user needs access to the application.

1. Login to Britive.
2. Click on My Access from the navigation menu to view the profiles. 
3. Click the New My Access View toggle to view the profiles in a detailed list organised by profile names.
4. If the New My Access View toggle is not turned on, the profiles of each application are categorised by the access type  (Console/Programmatic) and listed under the All Profiles tab. The following details of each profile are shown here:
   • Profile name
   • Application name
   • Access type: Console or Programmatic
   • Last used
   • Status: The latest approval status is shown here.  
     • Checked Out: The profile is checked out.
     • Approval Required: Approval is required to check out a profile. 
     • Pending Approval: The approval request is pending.
     • Available: The user can check-out a profile.
   • Time Remaining: Time remaining for a checked-out profile.
5.  If the New My Access View toggle is turned on, the page displays a list of all profiles. You can search on certain profile properties like profile name, environment, application, etc. by clicking the Filter icon next to the column name. The following details of each profile are shown here:
   • Profile Name
   • Environment
   • Application
   • Application Type
   • Last used
   • Access: Console or Programmatic. If the profile is checked-out, this column also shows the time remaining for a checked-out profile.
   • Status: The latest approval status is shown here.  
     • Checked Out: The profile is checked out.
     • Approval Required: Approval is required to check out a profile. 
     • Pending Approval: The approval request is pending.
     • Available: The user can check-out a profile. [Note: In case of a profile that requires approval, the remaining approval validity duration is also displayed in this column]
   • Action: Check out, Check in or Request (for profiles requiring approvals).
   • Click on the Settings icon, next to Search window to configure and customise the columns of this list. Toggle the columns to hide or display in the list in Columns Configuration page.
6. Click on the Check Out button to check-out the profile:
   1. If approval is not required, the profile is immediately submitted for check-out. The status changes to Check Out Submitted and then to Checked Out. It also displays the validity of this check-out.
   2. If approval is required, enter justification and click Send Request. The user is notified when the request is approved by the approver via the specified notification medium defined in the policy. The request can be tracked under My Requests page. 
7. Click on Check In button to manually check-in the checked-out profile else the profile is automatically checked-in after the expiration time specified in the profile.

All the listed profiles can be filtered as following if the New My Access View toggle is turned on:

• Favorites: All profiles marked as Favorites are filtered and listed here. The user can add a particular profile to favorite collection by clicking Mark as favorite icon next to profile name.
• Frequently Used: All frequently used profiles are listed here.
• Checked Out: All checked out profiles are listed here. The user can manually check-in the profile by clicking the Check in button or the checked-out profile is automatically checked-in after the expiration timeout.

All profiles are listed under the following tabs if New My Access View toggle is not turned on: 

• Favorites: All profiles marked as Favorites are listed here. The user can add a particular profile to favorite collection by clicking Mark as favorite icon next to profile name.
• Frequently Used: All frequently used profiles are listed here. 
• Checked Out: All checked out profiles are listed here. The user can manually check-in the profile by clicking the Check in button or the checked-out profile is automatically checked-in after the expiration timeout.